Central Registrar/Benefits Coordinator

• TITLE: Combined Position of Central Registrar (.5) &

Benefits

• Coordinator (.5) REPORTS TO:Assistant Superintendent for Business EFFECTIVE DATES: August 1, 2026

Qualifications

• A
• High School diploma B
• Three- five years of previous office/administrative assistant experience C
• Proficient in Microsoft Office, Google Workspace, Genesis (Student Information System)D
• Possess strong organizational skills E
• Ability to interact with people at all levels Job Goal This shared 12-month position serves as a dual administrative pillar for the district
• The ideal candidate functions as the primary point of contact for student enrollments, withdrawals, and official records , while simultaneously managing employee

Benefits

• administration and essential student activity financial accounts
• MAJOR DUTIES AND

Responsibilities

• Central Registrar (0.5 FTE)Student Registration: Manage and process all student registration requests, enrollments, and withdrawals using Genesis
• Record Management: Maintain, protect, and archive all official student records to ensure accuracy, security, and compliance with data privacy laws like FERPA.Academic Data: Process grades, produce academic transcripts, verify degree/enrollment status, and manage lists of graduates.Policy Enforcement: Interpret and apply institutional policies and state education codes regarding registration and graduation.District Coordination: Communicate with parents/guardians, administration, transportation, technology, and nursing departments to coordinate student arrivals and departures

Benefits

• Coordinator & Bookkeeper (0.5 FTE)Employee

Benefits

• Manage and process healthcare, prescription, and dental

Benefits

• for new hires, open enrollment, and resigning or retiring staff.Data Integration: Collaborate with HR and Payroll to calculate benefit costs and leave adjustments, maintaining accurate records within Systems 3000 Personnel, Payroll, and Accounting modules.Financial Auditing: Audit monthly provider invoices to ensure exact accuracy across Systems 3000, payroll deductions, and insurance portals.Compliance Reporting: Prepare federal, state, and district reports including 1095s, NJ Chapter 44, COBRA updates, Age Out Notifications, Aid-in-lieu, and Buy-Back/Buy-Up reports.Bookkeeping & Receivables: Process payments and track accounts receivables for student activities, sports officials, and scholarship accounts
• Evaluation: Performance evaluated annually in accordance with Board of Education policy

Salary

• based on the Upper Freehold Education Association Collective Bargaining Agreement
• The position includes health, prescription and dental benefit