Office Manager

• Office Manager
• Location: College Achieve Paterson Charter School/Paterson
• Organization: College Achieve Public Schools About College Achieve Public Schools
• College Achieve Public Schools is a growing network of high-performing public charter schools dedicated to preparing scholars for college and lifelong success
• Our mission is to equip every student with the academic foundation and character necessary to thrive in a competitive world
• We believe in high expectations, a supportive environment, and providing every teacher with the tools to succeed
• Position Overview
• We are seeking a dynamic and passionate 12-month Office Manager to join our team
• Under the direct supervision of the principal or other school administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site,conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees; and to coordinate work of other school clerical employees
• Key

Responsibilities

• Composes documents (e.g., notices, correspondence, bulletins, reports,newsletter, handbooks) for principal, or other school administrators for the purposeof requesting or providing information about school and work-related matters,activities, events, etc.
• Maintains the daily/weekly/monthly calendar of the principal for the purpose ofcoordinating the scheduling of work-related appointments, activities, meetings, etc.Assists in planning and scheduling school events and activities, and maintainingcalendar of school and students' events for the purpose of coordinating andscheduling events such as orientation, open house, field trips, sporting events,assemblies, conferences, etc
• Maintains documents, files and records for the purpose of providing up-to-datereference and audit trail for compliance
• Prepare purchase orders for the purpose of submitting to the school district'saccounting/finance office
• Maintains inventories of supplies and materials for the purpose of ensuring items'availability
• Assists visitors to the office, including students, parents, substitute teachers, and others.Answers telephone calls and provides information and assistance to callers.Distributes incoming mail appropriately; sends outgoing mail.Schedules appointments with students, parents and teaching sta
• H or others asrequested.Evaluates situations for the purpose of taking appropriate action and/or directing toappropriate personnel for resolution.Registers new students, making sure forms are completed, obtaining transcriptsand other documentation as needed, and entering data into computer systemregarding enrollment and student records (e.g., transportation, attendance,withdrawals)
• Responds to inquiries from students, parents and employees, providinginformation, facilitating communication among parties and/or providing direction
• Serves as liaison with outside organizations (e.g., transportation, food service,suppliers) for the purpose of coordinating the scheduling of deliveries, activities,etc
• Supports, guides, leads, trains and coordinates work of school clerical employeesfor the purpose of providing assistance with administrative functions.Note: The above description is illustrative of tasks and

Responsibilities

• It is notmeant to be all inclusive of every task or responsibility.Equipment
• Uses standard office equipment such as personal computer, copy machine, fax machine,telephone.Travel

Requirements

• Limited travel to and from meetings may be required.Knowledge, Skills, Abilities
• Ability to describe problems and work orally or in writing to the supervisor as required.
• Ability to establish and maintain cooperative working relationships with otherscontacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications(e.g., Word, Excel, Power
• Point, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees andothers.
• Organizational and time management skills.
• Knowledge of office management procedures.
• Experience with Power
• School
• Physical and Mental Demands, Work Hazards
• Works in standard office and school building environments.
• Ability to work outdoors during outdoor student activities.*See the Summary of Physical, Sensory and Environmental

Requirements

• Needed to Perform Essential Job Duties for this position
• Required

Qualifications

• Any combination of education and experience providing the required skill andknowledge for successful performance would be qualifying
• Typical

Qualifications

• would be equivalent to: Graduation from high school.Associates degree with course work in business, math, word processing, officeprocedures and record keeping is preferred
• Bachelor's degree preferred
• Compensation &

Benefits

• Competitive

Salary

• range
• $40,000 - $55,000, commensurate with experience Comprehensive

Benefits

• package, including: Health, dental, and vision insurance Life insurance NJ State Pension Plan Flexible spending account (FSA) Extended time off for the Thanksgiving and winter breaks Performance Evaluation
• Staff are evaluated by building leadership
• Supervision[For classroom-based roles]: Supervision of students, paraprofessionals, and volunteers Desired Skills & Attributes
• Strong communication and collaboration skills Passion for educational equity and high academic standards Commitment to continuous professional growth Ability to build strong relationships with students and families Flexibility and a solutions-oriented mindset